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MSWord Hint - using a Generic/Text Printer to make an ASCII file
Step 1 - Create an ASCII text file from a Microsoft Word Document
  1. From Word, open the document (.doc file) you want to make an ASCII from.
  2. Select "File", then "Print".
  3. Change "Current printer" to "Generic / Text Only". (Usually in the "Details" tab).
    SEE: How to add the Windows Generic / Text Only Printer driver to your list of printers.
  4. Click "Print to file".
  5. Beneath "Print to file", name your file like: File name "C:\sample". (This will become "C:\sample.prn" later)
    NOTE: MSWord will always append ".prn" to the File name!
    NOTE: If you type "C:\sample.prn" MSWord changes it to "C:\sample.prn.prn" -- watch out!!
  6. Click "Print". Word creates and writes to your new ASCII file.
  7. Close Word. To take Word out of "Generic / Text Only" mode.
  • Note: This works best when your entire document is using a fixed pitch font (such as Courier New)
  • Note: If you use Word Macros, this can cause strange results when converting to ASCII.
  • Note: If this format doesn't always work well, then change your MS-Word Settings to this:
  •       From Word, select "Tools", "Options", "Compatibility", "Use printer metrics to lay out document".
    Word Conversion
  • Note: If your conversion goes well, continue to use this method.
  • Note: If it doesn't go well, Click Here to see other conversion methods.

Step 2 - Open the ASCII text file in ProTEXT3 - Verify the Conversion

Clean up the ASCII file: add missing page breaks, fix Title Pages, etc.

  1. Start our ProTEXT3 program.
  2. Select "File", "Open" and select the ASCII TEXT file (.prn file) you created from Word.
  3. Visually inspect and clean up your Text file, inserting Page Breaks if needed.
    There MUST be a PAGE BREAK at the bottom of EVERY PAGE in the ASCII file!
  4. Select "File", "Save", if you want to save any changes you have made.
ProTEXT3 Edit Mode

The ProTEXT3 Editor has a powerful Page Break Wizard Tool.
From the ProTEXT3 Editor, click Tools, then Run the Page Break Wizard...

How to Install the Generic / Text Only Printer driver on your computer.
Word users Click Here if you haven't filled out our MSWord disclaimer form.